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AS/PC® Billing System

BASIC & ADVANCED WORKSHOPS

 

BASIC (First Day) AS/PC® WORKSHOP CLASS

The Basic (first day) session presumes knowledge of Windows® and use of the AS/PC® medical billing system.  All new features are briefly reviewed.   This class is for office managers and billing staff that have been using ASPC® for at least several months and is excellent for experienced office managers that want to learn more to improve payments, billing, and management of the practice from real experts.  File maintenance issues are discussed.  Billing entry, payments entry and claim generation is reviewed including claims processing and  end-of day, end-of- month procedures.   The class includes brief demonstrations of add-on software that will automatically post payments, help with scheduling and notes, and reduce filing costs.   Office Managers that have not attended formal training should attend this course.   Specific practice problem examples will be presented and dealt with as part of the class.   If presented in our Shelton Training Center, each practice attendee has a computer to use for exercises, so attendance is limited – sign up early!  AS/PC seminars presented in other cities, or in our auditorium are presented in a classroom format.

 

ADVANCED AS/PC® WORKSHOP

You must have attended the Basic Class to attend this workshop.  More advanced topics including queries, report generation, utilities and shortcut keys are introduced.  You will also learn about electronic claims submission, how to electronically identify and re-submit un-paid claims, how to clean up your system, the billing changes being implemented by CMS, and what you need to do to make sure you will be paid.

 

On-site attendance is limited.  Web attendance is available by special request only and is not recommended.  If you are current on your Support Agreement with DBC, we will make sure you have the current version of ASPC®, or we will order and provide you with a copy as part of the class so you can take advantage of what is taught in the class.

 

TRAINERS

The guest trainer for 2008 sessions is Ms. Kimberly Greene who has been a part-time consultant with CSC for many years and is an expert in Medical Billing.   She has used ASPC® for more than 15 years and currently provides billing services for a half-dozen different types of practices.

 

Raymond Latham, president of CSC, will conduct portions of the class and moderate the sessions.   He is an expert on office systems, designed ‘The Total Solution’ software that can move practices toward a paperless office, and has been a dealer for ASPC® since 1995.

 

We recommend each practice purchase the AS/PC® Training CD which allows you to review seminar contents and is yours to keep.  It costs $249 plus shipping and taxes.  New employees can use this to learn the system.  If you want to order it, circle this paragraph, fax it back, and we will send an order form.

 

2008 Training Seminar Schedule

ASPC® Billing System WORKSHOPS

 

                                                                                                           

Dates

Days

Location

Cost/Day*

Description

 

Mar 13,’08

Thursday

Shelton, CT

$250* 

ASPC® Basic Workshop

Mar 14,’08

Friday

Shelton, CT

$250* 

ASPC® Advanced Workshop

 

 

 

 

 

Jun 19,’08

Thursday

Shelton, CT

$250* 

ASPC® Basic Workshop

Jun 20,’08

Friday

Shelton, CT

$250* 

ASPC® Advanced Workshop

 

 

 

 

 

Oct 23,’08

Thursday

Shelton, CT

$250* 

ASPC® Basic Workshop

Oct 24,’08

Friday

Shelton, CT

$250* 

ASPC® Advanced Workshop

 

 

 

 

 

 

·         *Early Registration Deadline Dates are Wednesday, One Week prior to the date of the class.  Registration forms and payment must be received by this date to qualify for the $50 Early Registration Discount.  Only seminars with an ‘*’ are eligible for the early discount. 

 

·         Clients with any CSC Support Agreement can attend Seminars or Workshops and receive an additional $50 discount per attendee as a benefit of that Agreement.  There is no limit to the number of attendees that qualify for this discount.

 

·         Attendance at all Basic & Advanced AS/PC® seminars includes a Continental Breakfast and Lunch.  Classes start promptly at 10:00AM and run to 4:00PM.  Shelton, CT classes are taught in our training center at 3 Corporate Drive, Suite 208.

 

·         Any practice that uses the AS/PC® medical billing system should attend this class at least once every three years, more frequently if there is staff turnover.

 

Paperless Office and Appointment Scheduling

2008 SEMINAR SCHEDULE

 

                                                                                                           

Dates

Days

Location

Cost/Day*

Description

 

 

 

 

 

 

Apr 8, ‘08

Tuesday

6PM-9PM

Shelton, CT

Add’l Employees

WEB Access Avail

$75*

$50

$25 Add’l

Paperless Office Evening Seminar

- Focus on Building Note Templates

- How to do notes 3-4 different ways

- Voice Recognition Installation/Setup

- Touch Screen demonstration

- Template CD’s Will be provided to

   Attendees (discipline appropriate)

 

Jul 22, ‘08

Tuesday

6PM-9PM

Shelton, CT

Add’l Employees

WEB Access Avail

$75*

$50

$25 Add’l

Paperless Office Evening Seminar

- Focus on Building Evals, History & Phys

- How to include entries in encounter notes

- Create Professional evals for referring docs

   using PPO + Word

Oct 7, ‘08

Tuesday

6PM-9PM

Shelton, CT

Add’l Employees

WEB Access Avail

$75*

$50

$25 Add’l

Paperless Office Evening Seminar

- Focus on improving office documents

   efficiency. 

- Correspondence & Forms using Template

   Builder

- Building Notes templates

 

 

 

 

 

 

·         All seminars include refreshments.   Evening seminars include a light dinner.

·         Web Attendance is available for an additional fee of $25 (totals $100/practice) that includes installation and setup of the seminar software.   You can view the screens and hear the speaker.   If you have a separate computer, you may view the seminar. Speakers and a high speed internet connection are required.   You cannot ask questions or interrupt the speaker, but you can accumulate questions and get answers later.  You will receive the free template CD’s and assistance will still be provided to assist in the installation.

·         Template CD’s that are discipline appropriate (Podiatry, Chiropractic, Physical Therapy, MD, etc.) are included as a benefit to seminar attendance and is included in the fee.

 

 

 

Paperless Office Seminar Descriptions

 

Seminars are for clients that own, are considering, or are implementing The Paperless Office or CSC Appointment Scheduling system.   The Shelton, CT sessions are often scheduled from 6:00PM to 9:00PM EST so as to minimize the impact on working practices.   Web auditing/attendance is available starting at 6:30PM (EST).   Light dinner/refreshments are provided at 6:00PM.

 

These seminars will demonstrate the ‘Total Solution’ (the flow from scheduling, Paperless Office, to Billing) and practice controls as an overview.   New features, how to implement common functions easily, such as scanning, creating encounter note ‘check box’ screens, setting up evals, implementing redundant letters and forms will be demonstrated.    Each 2008 session will illustrate touch screens (for speed of note taking) and will discuss the Check-in Kiosk.   Seminar sessions provide introductory training and exposure to various topics and tools. The sessions will show how to use and implement, but will not dwell on questions or details at the level of the workshops.

 

The focus of the sessions will be on clinical functions such as note taking and encounter support.  For notes, prominent disciplines will be selected (appropriate for the mix of attendees) for each seminar as examples.   Attendees will be given a template CD as part of the seminar fee, and will be shown how to add them to your own screens.

 

New features that affect how to create and send billing information as a bi-product of generating the notes will be reviewed and demonstrated.

 

These seminars are fast-paced, and are intended for clinical personnel, doctors, and office managers.   If you own CSC software, you should attend this at least once per year!  Discounts are available for multiple people attending from the same practice.  

 

SEMINAR - WEB Auditing/Attendance

 

These sessions can be viewed from your office for a small additional fee which covers the seminar software setup and testing.    Web attendees must have speakers on their computer or be prepared to dial a session phone number to hear the live audio feed.   Any number of people can watch at your site.  You cannot ask questions or interrupt the speaker during the session, but you can accumulate the questions and call in subsequently to have any questions answered.   Refunds are only issued if the seminar is cancelled or there is a technical problem with our seminar equipment and cannot be issued if you fail to attend or are not on-line at the seminar start.  If you are unable to join once the seminar starts, assistance will not be provided, so make sure you are on-line by the start of the seminar.

 

2008 – Paperless Office

WORKSHOP SCHEDULE

                                                                                                           

Dates

Days

Location

Cost/Day*

Description

 

 

 

 

 

 

Apr 17,’08

Thursday

10AM-4PM

Scottsdale, AZ

$250*     

Paperless Office Workshop – 1st Day

- ‘Total Office Solution’ overview

   (Scheduling, Paperless Office, Billing)

- Scanning, Clinical Mail, Setup/Backup

- Template Builder – Letters and Forms

- Clinical Note Template (basics)

- Pre-requisite for 2nd day Workshop

Apr 18,’08

Friday

10AM-4PM

Scottsdale, AZ

$250*     

Paperless Office Workshop – 2nd Day

- Focus on Notes,  Templates

- Constructs the Encounter Flow, note

   Generation through billing

- Create Evals in Notes, Evals in MS Word

- Billing interface & controls

 

 

 

 

 

Jul 7,’08

Thursday

10AM-4PM

Shelton, CT

$250*     

Paperless Office Workshop – 1st Day

- ‘Total Office Solution’ overview

   (Scheduling, Paperless Office, Billing)

- Scanning, Clinical Mail, Setup/Backup

- Template Builder – Letters and Forms

- Clinical Note Template (basics)

- Pre-requisite for 2nd day Workshop

Jul 8,’08

Friday

10AM-4PM

Shelton, CT

$250*     

Paperless Office Workshop – 2nd Day

- Focus on Notes,  Templates

- Constructs the Encounter Flow, note

   Generation through billing

- Create Evals in Notes, Evals in MS Word

- Billing interface & controls

 

 

 

 

 

Nov 20,’08

Thursday

10AM-4PM

Shelton, CT

$250*     

Paperless Office Workshop – 1st Day

- ‘Total Office Solution’ overview

   (Scheduling, Paperless Office, Billing)

- Scanning, Clinical Mail, Setup/Backup

- Template Builder – Letters and Forms

- Clinical Note Template (basics)

- Pre-requisite for 2nd day Workshop

Nov 21,’08

Friday

10AM-4PM

Shelton, CT

$250*     

Paperless Office Workshop – 2nd Day

- Focus on Notes,  Templates

- Constructs the Encounter Flow, note

   Generation through billing

- Create Evals in Notes, Evals in MS Word

- Billing interface & controls

 

 

 

 

 

 

·         All Workshops include refreshments & lunch.  

·         Web Attendance is NON available for workshops. 

·         Template CD’s are provided to attendees.  These are discipline specific (Podiatry, Chiropractic, Physical Therapy, MD) and will be provided as a benefit to workshop attendance.

·         *Early Registration Deadline. Registration forms and payment must be received by Wednesday, One Week prior to the date of the class to qualify for the Early Registration Discount.  No exceptions please.

·         Clients with a CSC Support Agreement receive a $50 discount as a benefit of that Agreement.  There is no limit to the number of attendees that qualify for this discount.

·         Reduced rates apply for Additional Employees from the same practice.

·         Classes start promptly at 10:00AM and run to 4:00PM.  Shelton, CT classes are taught in our training center at 3 Corporate Drive, Suite 208.

·          Facilities.  All ‘Workshops’ conducted at the CSC Corporate Training Center in Shelton, CT include use of a computer.  Seminars conducted in other states are in a classroom/lecture format unless otherwise stated. 

 

Paperless Office WORKSHOP Descriptions

 

The objective of these workshops is to provide practice personnel with the knowledge and skills to implement additional features in their practices.     These all-day workshop sessions show how to use The Paperless Office software to address common problems or specific aspects of the practice.   All sessions will the clinical mail system, scanning, templates, how to create them, how to create pop-ups; how to send billing information accurately including modifiers, units and ICD-9/CPT codes as a bi-product of note generation, .  Shelton Training Center workshops are hands-on and users will have exercises to complete at the conclusion of various topics.  Guest speakers often show how they have implemented the system and their experiences.   Attendees will receive template CD’s appropriate for their practice.

 

 

WORKSHOP – Day 1

 

Paperless Office Workshops are intended for practice owners, doctors, office managers, administrators and clinical staff.   They are intense, full-day sessions that will teach attendees how to implement various aspects of The Paperless Office.  Attending both days will provide the tools to take the system to a new level by showing tips, tricks and techniques to further implement the system.    The theme of each session pair may change, but the fundamental topics and concepts will be covered.   A typical first-day workshop agenda includes:

 

 

TOPIC

Time

·         ‘Total Solution’ overview and flow.   A demonstration of the patient flow from the appointment, arrival (check in), encounter, patient information access, and billing.   The ASPCXfer utility, backup and compacting the database will be reviewed.

 

1 hour

·         Learn to setup and use scanning, incorporate pictures into the chart, x-rays, respond to requests for information without printing out paper.

 

1 hour

·         Lab System Setup.   Learn to create lab requisitions and track labs.  Learn how to implement labs using a scanner, then how to use the electronic lab interface.

 

˝ hour

·         Inventory System Setup.   The inventory system implementation sequence will be reviewed for DME, supplements and other inventory that is dispensed by practices.

 

˝ hour

·         Template Builder.   Learn to take common letters, forms, intake documents and automate their generation.   Learn to include signatures.   Learn how to create a document in MSWord, then import it into the Template Builder for evals (basic introduction only on day 1).

 

1.5 hours

·         Clinical Notes.   Learn about the ‘Check Box’ configurator and how to create an elementary note using functions and clinical chart fields.

 

1.5 hours

·         Total Class Time

6 hours

 

WORKSHOP – Day 2

 

The first day workshop is a prerequisite for the second day session.  The second day focuses on building checkbox note templates in much more depth.  Popup screens will be created that send billing codes and can vary the units, modifiers, ICD-9 and CPT codes based on the popup selection.  The flow of the encounter screens will be a focus with the steps and approaches to achieve high speed, quality notes.  Typical 2nd day workshop topics include: 

 

TOPIC

Time

·         Check Box Encounter.   Review an encounter ‘check box’ flow for clinical personnel.   Review the note.   Generate a smooth flowing note.   Discuss layout, context, and generate popup screens with billing codes. Review common errors.  

 

2 hours

·         Create Billing and Automate Billing Input.  From the billing codes generated from the last two days, demonstrate the billing input.  Review alternative transfer techniques, controls and implementation.

 

˝ hour

·         Check Box Encounter – Other Techniques.  Learn to do a one-click daily note with variable information in the evals system.    Click to form the complete note template in various formats in the encounter system.

 

1 hour

·         Form a ‘Professional’ note in the Template Builder.   Take the same information and form a note using the TB editor to create a comprehensive evaluation note with one click.

 

1 hour

·         Create a template in MSWord, then copy it to TB.   Generate an Eval for referring doctors, attorneys, or insurance carriers using this approach.

 

1 hour

·         Wrap up.   Pass out practice template CD’s.   Demonstrate ‘Replicate Data’ utility showing how to move templates from the cd to the production database.

 

˝ hour

·         Total Class Time

6 hours

 

Local Accommodations.  CSC is located about one hour from New York City and there are a wide range of reasonably priced and ‘suite’ hotels near by.   You can fly into the major New York airports (JFK or LGA) or Bradlee International airport in Hartford – we are about the same distance from either one. If you need accommodations, you can stay in Shelton, Trumbull, or Fairfield, CT.  A few of the closest hotels are listed below.

CSC Office & Training Center